HRD Corp grant application in e-TRiS, step by step

Before you apply for an HRD Corp grant

• Clear any outstanding levy or interest. Employers with arrears are not eligible for grants under the HRD Corp Claimable Courses scheme.
• Pick the scheme: HRD Corp Claimable Courses for a registered training provider, or Skim Bantuan Latihan (SBL) for internal trainers and other non-registered trainers.
• Check the timing. In-house training can be conducted 14 days after grant approval. Public courses need 3 days from 15 June to 31 December 2026, and 14 days from 1 January 2027.
• The approved programme must start within 90 calendar days after that advance-approval period.
• Fix the dates, trainer and participants first. Approved Claimable Courses, SBL, SLB and FWT grants can no longer be modified.

Documents for an HRD Corp grant application

Have three short pieces of text ready as well: the background and objective of the training, why each participant should attend and how it relates to their job, and the exact course title as it appears on the brochure or quotation. HRD Corp may ask for other documents to verify an application.

• Invoice or quotation for the course fee, and for chartered transport if any.
• Trainer profile. For Claimable Courses, an HRD Corp accredited trainer profile.
• Course content with the training schedule, including dates and times.
• For SBL training run by a vendor, the service or sales agreement, or the receipt or invoice for the item purchased.
• An HRD Corp special approval letter if the course uses licensed training materials.

How to apply for a grant in e-TRiS

These steps follow HRD Corp's 2026 Grant Application Helpers for the Claimable Courses and SBL schemes.

• Log in to your employer e-TRiS account and click Application.
• Under Work List, click Grant, then Apply Grant, then Apply.
• Choose the scheme code: HRD Corp Claimable Courses: Skim Bantuan Latihan Khas, or SBL: Skim Bantuan Latihan. Click Apply.
• Select your immediate officer, then the training provider.
• Enter the programme details. For Claimable Courses, pick the programme from the provider's list and add the trainer.
• Enter the training location and the certification level.
• Click Add Batch, save, then add each trainee's details.
• Enter the course fee and allowance estimates. For Claimable Courses, you can agree to an upfront payment to the provider of up to 30% of the course fee.
• Tick the declaration, select the designated officer, attach all documents, then click Submit Application.

What happens after you submit

A Grant Officer evaluates the application and may query it for more information. HRD Corp's SBL guide says applications are reviewed within one working day. You see the status on your e-TRiS screen, in the e-TRiS inbox and by email. Do not start the training until the advance-approval period after approval has passed.

How to answer an HRD Corp grant query

• For Claimable Courses, SBL, SLB and FWT applications, HRD Corp issues only one query per application.
• You must respond within five calendar days. Applications are rejected if the query is not addressed in time.
• For other schemes, you have one month to resubmit a queried application, or the grant may expire.
• To respond, go to Inbox, then Outstanding Action, click the file number, amend the application according to the Query Remarks, attach any documents, then click Save and Resubmit.
• HRD Corp re-evaluates a resubmitted application within two working days.

Changing, cancelling or appealing a grant

• Approved Claimable Courses, SBL, SLB and FWT grants cannot be modified. To change anything, cancel the approved grant and submit a new application.
• For other schemes, you may request a modification within one month of the approval date, with reasons. The Grant Officer decides within two working days.
• If a Claimable Courses programme is cancelled after an upfront payment, request the cancellation in e-TRiS and make sure the provider refunds HRD Corp within one month.
• Grant appeals apply only to the ITS, RPL and SLDN schemes, and are made by email within one month of training completion. Getting a Claimable Courses or SBL application right first time matters.

How to submit your claim in e-TRiS

• Under Applications, click Claim and choose to submit a claim with grants. Only approved grants with completed training appear.
• Click Claim in the Action column, enter the contact officer and check the details carried over from the grant.
• Review the trainer information and trainee attendance updated by the training provider, and complete the attendance form.
• Enter the amount for each allowable item, upload supporting documents, complete the declaration and click Save & Submit.
• For Claimable Courses, the provider's claim must be approved before you can submit yours.
• Before your first claim, register your company bank account for e-disbursement. Complete claims are processed within seven working days.

Why HRD Corp grants and claims are rejected or reduced

• A grant query not answered within five calendar days: the application is rejected.
• A claim submitted more than six months after the training completion date: the claim is rejected. Any claim queries must also be answered within that period.
• Outstanding levy or interest: you cannot apply under Claimable Courses.
• Fewer trainees than approved: reimbursement is based on actual attendance, and course fees are prorated below five trainees.
• Attendance under 75% of training hours, or trainees who are not Malaysian citizens: eligibility and allowances are affected.
• The reimbursement is never more than the approved amount or the actual expense, whichever is lower.

Getting a quotation for your application

Ogos Learning Resources Sdn. Bhd. is a registered training provider in HRD Corp's e-TRiS system. Email support@ogoslearning.com with the course and number of participants to get a quotation and trainer profile to attach to your e-TRiS application.